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Skip Navigation LinksQueensland State Archives > The Recordkeeping SPOT > Publications and resources

 Publications and resources

Note: Our website will be changing on 30 January 2017. Check back for regular updates. 

This is a full list of all publications, tools, guidelines, forms, and templates that support good recordkeeping in Queensland government agencies.

We are currently updating our recordkeeping advice. Some publications may have been removed, replaced by advice elsewhere on the Recordkeeping SPOT or are in the process of being updated.

If you can’t find what you’re looking for, please contact the Government Recordkeeping team on 07 3037 6630 or email us at


Legislation and standards​​ ​​Transfer to QSA
Strategic recordkeeping Machinery of government changes
Classification tools Disaster planning and recovery
​​​Create and capture Digital continuity
Access Decommissioning business systems
​​​Keep Digitisation disposal
Retention and disposal schedules



Legislation and standards

Legislation and information standards relevant to managing Queensland public records.


Strategic recordkeeping

Resources to support and improve recordkeeping governance, systems, policies, and procedures in Queensland public authorities.


Classification tools


Create and capture

Guidelines and strategies for capturing different types of records.



Resources for accessing records.



Guidelines and resources for managing, preserving, storing and keeping records.




Retention and disposal schedules

Resources to assist the development and implementation of retention and disposal schedules.
Current retention and disposal schedules
A list of and links to current approved retention and disposal schedules can be found here.

Note: Not all current retention and disposal schedules are available on the website. Please contact the Government Recordkeeping Team on (07) 3037 6630 or email for further information.

Implementing a retention and disposal schedule

Developing a retention and disposal schedule



Guidelines, forms and templates for the authorised destruction of Queensland public records.
Forms to request approval to dispose of public records


Transfer to QSA

Forms and resources for transferring permanent and significant Queensland public records to Queensland State Archives.
Restrict access
Resources for authorising and restricting public access to records held at QSA.
File issue
Resources for file issue requests.


Machinery of government changes

Resources to assist, plan and implement the transfer of custody and/or ownership of Queensland public records following machinery-of-government changes.



Disaster planning and recovery

Resources and guidelines to assist in planning for, responding to and recovering from a disaster.


Digital continuity

Resources to ensure the ongoing readability and accessibility of digital records.


Decommissioning business systems

Resources and guidelines to assist in managing recordkeeping obligations associated with the decommissioning of business systems.


Digitisation disposal

Resources to assist, plan and implement appropriate disposal of physical records that have been digitised to approved standards.

Note: These documents are currently under review.



Last updated 07 December 2016