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Skip Navigation LinksQueensland State Archives > The Recordkeeping SPOT > Keep


Note: Our website will be changing on 30 January 2017. Check back for regular updates.

Keeping records means managing those records that provide reliable evidence of your agency’s business activities and decisions for as long as they are needed. By keeping records we understand our past and contribute to Queensland’s personal, corporate and social memory.

When we say keep we mean knowing what records you need to keep, where and how you need to keep them, and how long you need to keep them for.

Almost everything you create or receive in your role, both digital and in paper, is a record but not all of these records need to be kept forever or for a long time. Some of these records only need to be kept for a short period of time, such as a day or two.

Retention and disposal schedules tell you how long to keep records for, when you can destroy them and which ones you can transfer to us. We work with you to develop a schedule that reflects your business.

For more on keeping records and retention and disposal schedules, take a look at our advice below.  


 Retention and disposal schedules and disposal authorisation explained


 Developing or reviewing a retention and disposal schedule


 Current retention and disposal schedules


 General Retention and Disposal Schedule and the GRDS Lite






 Disaster preparedness and response planning


 Lost and damaged records


 Managing records of specific activities and record types


Last updated 07 December 2016