Skip links and keyboard navigation

Skip to primary navigation | Skip to secondary navigation | Skip to content | Skip to content | Skip to footer | Use tab and cursor keys to move around the page (more information)
Skip Navigation LinksQueensland State Archives > The Recordkeeping SPOT > Keep


Keeping records means managing those records that provide reliable evidence of your agency’s business activities and decisions for as long as they are needed. By keeping records we understand our past and contribute to Queensland’s personal, corporate and social memory.

When we say keep we mean knowing what records you need to keep, where and how you need to keep them, and how long you need to keep them for.

Almost everything you create or receive in your role, both digital and in paper, is a record but not all of these records need to be kept forever or for a long time. Some of these records only need to be kept for a short period of time, such as a day or two.

Retention and disposal schedules tell you how long to keep records for, when you can destroy them and which ones you can transfer to us. We work with you to develop a schedule that reflects your business.

For more on keeping records and retention and disposal schedules, take a look at our advice below.  


 Retention and disposal schedules explained


 Developing or reviewing a retention and disposal schedule


 What to do when a retention and disposal schedule changes


 Current retention and disposal schedules


 General Retention and Disposal Schedule for Administrative Records






 Disaster preparedness and response planning


 Lost and damaged records


Last updated 19 May 2016