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Skip Navigation LinksQueensland State Archives > Researching the archives > Indexes > Immigration > Passport clearances 1923-1940

Passport clearances 1923-1940

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Explanatory notes

  •  ? or indicates there is doubt about the entry due to difficulty in interpreting the handwriting. Please note there may be transcription errors due to these difficulties
  •  more than one entry may be found for a person
  •  where a maiden name is given with the married name, the title of (Mrs) is not always included. A separate entry has been recorded in the Index for the Maiden name
  •  check all possible spelling variants
  •  some given names, titles and Ship names are abbreviated as they appear in the original record
  •  Mc and Mac names are interfiled
  •  - or a blank cell indicates that there is no information recorded in the original record
  •  names are not indexed with an apostrophe, e.g. O DWYER
  •  Asiatic names have not been anglicised and appear as recorded in the original record.

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This index was created from Series ID 7149, Passport Clearance Registers and Series ID 10222, Passport Receipts and Series ID 13096 Papers re Issuing of Passports and Clearances. The records were created by the Immigration Department.

This index records the names of immigrants arriving into Queensland and their subsequent disembarkation from Queensland. The clearances were issued by the Immigration Department, Brisbane, and were to be presented at the Passport Office
Each series consists of either registers, files or receipts of passport clearances. The records generally include file reference, name, schedule number and vessel name and date of arrival, state disembarked, vessel and date of departure, reason for leaving, whether returning, Government contribution, number and date of clearance.
The format changed in Aug/Sep 1929 to include: scheme under which arrived, permit number and remarks includes name of ship sailing and date of departure), time expected to be away, rejections, cancellations, etc. The correspondence files include monthly lists of immigrants to whom clearances were issued.

The image below (click for larger image) is an example of the Passport Clearance Register entry for Colonel E V Richardson dated 28 May 1926.


Passport registers indexes 1926-1935 

Related records

For further information on immigration please refer to the following guides:


Last updated 30 November 2016

 Indexes available under Open Data initiative


​The indexes to passport registers 1926 to 1939 are also available through the Queensland Government's Open Data initiative. The Open Data indexes are in .csv format.

The content is licensed under a Creative Commons Attribution 2.5 Australia Licence.​