Information Standard 31 : Retention and Disposal of Public Records
The Public Records Act 2002 (the Act) prohibits the disposal of public records without the permission of the State Archivist. The primary purpose of Information Standard 31: Retention and Disposal of Public Records is to assist public authorities meet their recordkeeping obligations under the Act.
Each public authority is responsible for the appraisal and retention of records to ensure the accountability, legal, administrative, financial and research needs of Government and the community are met. Records must be retained for as long as they are required, and only disposed of in accordance with a current Retention and Disposal Schedule approved by the State Archivist. All disposal of public records must be documented.
For more information on retention and disposal see:
Information Standard 31: Retention and disposal of public records
General Retention and Disposal Schedule for Administrative Records
Link to existing retention and disposal schedules
Digitisation Disposal Policy
- Form 1: Declaration of Compliance - Digitisation Disposal Policy Certification
- Form 2: Record Classes for Disposal Authorisation
Guideline for the Development of Retention and Disposal Schedules
- Appendix C - Background research template
- Appendix D - Legislative mapping template
- Appendix E - Retention and Disposal Schedule template
- Appendix B - Sample destruction log
- Appendix C - Sample memo of disposal approval
- Appendix D - Sample certificate of destruction
Guideline for the Digitisation of Paper Records
Guideline on the Disposal and Transfer of Public Records
Public Records Briefs
- Public Records Brief: Revised Recordkeeping Information Standards NEW!
- Guideline for the Development of Retention and Disposal Schedules
- Identifying and Mapping Legislative Recordkeeping Requirements
- What is Sentencing?
- Resentencing
- Advice on the Destruction of Public Records
- Decommissioning Business Systems
Joint Publications with CMC
Offsite Storage
The Queensland Government Chief Procurement Office manages a whole of Government Arrangement for the provision of Records Storage, Retrieval and Destruction Services. Details of the Arrangement can be obtained via http://qcd.govnet.qld.gov.au. If you do not have access to govnet and require assistance accessing this site, please contact betterpurchasing@qgcpo.qld.gov.au
