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Services to Government

•  Records Management Framework
  
  
  • Public Records Act 2002 and Other Legislation
  
  
  
  • Information Standard 40 - Recordkeeping
  
  
  
  • Information Standard 31 - Retention and Disposal of Public Records
  
  
  
  • Monitoring and Assessment
  
  
  
  • Recordkeeping Policy Framework
  
  
  
  • Current Consultation
  
  
  
  
  
  
•  Recordkeeping Advice
  
  
  • Policy and planning
  
  
  
  • Creation and capture of records
  
  
  
  • Metadata
  
  
  
  • Transfer and storage of records
  
  
  
  • File issue and delivery
  
  
  
  • Disaster recovery, disaster preparedness and preservation
  
  
  
  • Retention and Disposal of Records
  
  
  
  • Digitisation Disposal Policy
  
  
  
  • Local Government Records
  
  
  
  • Small Public Authorities
  
  
  
•  Electronic Recordkeeping
  
  
  • eDRMS
  
  
  
  • Email
  
  
  
  • Business systems
  
  
  
  • Online resources
  
  
  
  • Electronic recordkeeping issues
  
  
  
•  Digital Continuity
  
  
  • Digital Continuity Strategy
    
    
  • Investigating Queensland Government practices
    
    
  • Digital Continuity forums
    
    
  • Digital Continuity Publications
    
    
  • Frequently Asked Questions
  
  

• Recordkeeping Training and Forums



• Public Records Review Committee



• Publications by Type



• Join QSA Subscription List

Recordkeeping Guideline for Small Public Authorities

Queensland State Archives has developed the Recordkeeping Guideline for Small Public Authorities to assist staff in small public authorities to understand and implement basic recordkeeping practices in accordance with the Public Records Act 2002. Each section of the guideline introduces recordkeeping practices covered by Information Standard 40:Recordkeeping and Information Standard 31: Retention and Disposal of Public Records. Practical advice has been included to assist small public authorities in implementing best practice recordkeeping appropriate to their circumstances.

Recordkeeping Guideline for Small Public Authorities

For access to Recordkeeping tools referred to in the Guideline, see:

Getting started

• Strategic Recordkeeping Implementation Plan - preliminary research tool

Policies, responsibilities and processes

• Recordkeeping policy template - National Archives of Australia
• Recordkeeping Maturity Model and Road Map: Improving recordkeeping in Queensland public authorities

Training and awareness

• Recordkeeping awareness campaign
• Recordkeeping training materials and trainer's manual

How to make, keep and manage public records

• Sample file register
• Sample records register
• Sample file movement sheet
• 'File out' card

Electronic records

• Email recordkeeping policy template
• Online email recordkeeping learning tool

Safeguarding public records

• Sample vital records register

For more information,Please contact staff from either the Policy and Research Unit or the Agency Services Unit at Queensland State Archives: Telephone: (07) 3131 7777
Email:info@archives.qld.gov.au.

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