Queensland State Archives has published advice and guidance for local governments that undergo a machinery of government change. This advice is the result of research, feedback and consultation with Councils and the Department of Local Government, Sport and Recreation.
The intention of the advice is to assist local government CEOs, Transition Committee members, and Records Managers in identifying and overseeing strategic recordkeeping issues and managing public records before, during and after a machinery of government change, particularly in regard to the review and establishment of electronic recordkeeping systems.
Machinery of Government changes for Local Governments Advice for CEOs
Machinery of Government changes for Local Governments Advice for Records Managers
Further information on local government issues relating to Councils can be accessed by clicking on the following link:
Local Government Reform website
Queensland State Archives has released a new version of the Local Government Sector Retention and Disposal Schedule (QDAN480v.4) to incorporate work diaries of Mayors and Councillors. The Schedule is available in 
PDF,
Word,
and 
CSV format.
A summary document has been published which maps the changes between versions 2 and 3 of the Schedule issued in January 2007 and between versions 3 and 4 of the Schedule issued in February 2008. This document has been published to assist local governments in the task of resentencing records
Queensland State Archives (QSA) holds a whole-of-Government licence for Keyword for Councils with the State Records Authority of New South Wales making it available free of charge to Local Governments in Queensland. As a condition of this licence, Local Governments are required to complete a Licence Agreement which can be obtained by contacting Queensland State Archives.
Implementation advice can be accessed from the following link: Recordkeeping Guidelines and Tools
Queensland State Archives has also published Public Records Briefs on Local Government Records in
general. Other briefs that have been published include:
Advice for Local Governments on managing diaries of Mayors and Councillors
Resentencing Records
Advice on the destruction of public records
What is sentencing?
These briefs and others can also be accessed from Public Records Briefs.
The CMC and QSA have jointly published an information brochure on the disposal of public records. This can be accessed by clicking on the following link:
Managing Public Records Responsibly
For more detailed guidance on the retention and disposal of local government records, please contact staff in our Agency Services unit on:
Telephone: (07) 3131 7777
Email: info@archives.qld.gov.au
