In a Nutshell

The following activity deals with the classification of various email types.

In Depth

Classify each email. The first three have been done for you.

	Public Record requiring capture in the record system	Captured by the sender only	Does not require capture
A direction or an approval for a particular course of action; a data or information interchange.		-	-
An information message that has a business context but may not be part of a business transaction (e.g. notification of a meeting or a message used as an envelope or carrier for an attached document, or a general notice to all staff).	-		-
Messages sent about a social club function or union activities are information for the recipient, and not a business transaction for the organisation, although they would be for the social club and union.	-	-
Email sent to you advising acceptance into a training session
Questions about pricing to a preferred supplier
The suppliers response
A broadcast email concerning enterprise bargaining
A request for tender email and attached document
A response to a request for tender
An expression of interest for positions within your department
Your response to the above expression of interest
Minutes from a meeting with a private company

Questions

Policy

Click here to link to the policy.

Management

What areas within your workplace constitute the greatest risk in relation to emails that are public records?

Are there any procedures already in place within these areas for the capture of emails that are public records?

Record Staff